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Dig into all the components of your school/ district communication plan, use this plan to create a classroom communication plan supplement

Communication Routines for a Remote Classroom

Key Point

Strong communication with kids and families has a significant positive impact on everything we do as educators.

Kids and families need to know what is happening, when it’s happening, and what the expectations are. They need to feel connected to you and to their child’s learning. Strong communication fosters this connection and deepens relationships.

Step 1: Understand your school/ district’s communication plan. Get a copy of it, read through, reflect, and action plan around the following:

Does your school/ district plan include weekly communication?

What does the school own?

What do teachers own?

 

Does your school/ district plan include daily communication?

What does the school own?

What do teachers own?

 

 

 

 

 

Does your school/ district plan include quarterly or monthly communication?

What does the school own?

What do teachers own?

 

What other components are there to your school/ district communication plan?

 

 

 

 

 

 

What communication program/ tool will your school/ district be using?

What are the features of this program/ tool?

 

 

 

 

 

Consider the following components as you understand your school/ district plan.

  • Weekly communication: Consider sending big picture communication once a week. The goals are to align on weekly schedule and celebrate successes. One option for timing could be Monday morning. This could include a preview of the current week and some previous weeks’ highlights. Another strong option could be Friday morning. It could also include highlights from the week as well as a preview of next week.
  • Daily: More focused communication can happen at the start of each day. This can include a greeting, a personalized message from you, and a focus for the day.
  • Quarterly/ monthly communication: Depending on your planning cycle, you may also consider this. This can include upcoming content, unit details, assignment dates mapped out, etc.
  • Group/ Individualized: Consider your capacity to message everyone in a class/ grade/ homeroom at one time and to message people 1:1. If your school/ district has not selected a specific program for use, there are plenty free options available. Many programs work through text, which does not require a data plan, and many also offer translation services. 
  • Anything you do for your classroom/ course should be complementary to any school or district wide communications. For example, if the school sends a community wide email every Thursday, note that in your plan, and understand what content will be included.
  • Keep it simple and consistent. If you send out too much, people may lose interest. If you change your routine without explaining what and why beforehand, people will miss information.
  • See Communication Plan Template for specific example

 

Follow-up Resources

Additional resources available to support this plan include

  • A communication plan template with a sample completed
  • Sample weekly communications
  • Sample daily communications

Communication Plan Template

Click here to download this section to Word. 

Classroom Course Supplement to your School/District Plan

Note: This document includes two sample communication plans and a blank template you can use for planning.

3rd Grade Self-Contained Classroom Sample

Frequency

Audience

Purpose/Content

Monthly

Whole class

My school sends out a school wide calendar with summative assessment dates and special events. It includes information for every grade in our school. It also posts this on all social media channels and our website.

Weekly

Whole class

I will send out a Monday morning message to my whole class that includes:

  • Our literacy and math focus areas for the week
  • Our weekly schedule for any synchronous learning times
  • Weekly assignment deadlines
  • Student shout-outs from the week before
  • Student of the Week award

My school does a weekly newsletter with school wide updates every Thursday afternoon.

Daily

Whole class

 

 

 

 

 

Individual

I will send a whole class morning message that includes:

  • A short greeting
  • A thought of the day that is aligned to one of our 3 key culture descriptors (curious, focused, kind)
  • Journal prompt for the day
  • Math spiraled review question(s) based on previous lessons’ student work

I will also send a personalized message to every student following up on something from the day before, making a connection, or asking a question

Ongoing

Whole class

My school sends school wide text messages with short, specific updates as needed.

 

9th Grade ELA Sample

Frequency

Audience

Purpose/ Content

Monthly

Whole grade

The 9th grade team sends out a school wide calendar with key information applicable to everyone. All teachers include their monthly assessment dates for their specific course as a part of this communication.

My school sends out a monthly newsletter on the 1st Monday of every month with school wide information and updates. It also posts this on all social media channels and our website.

Weekly

Whole grade

I will send out a Monday morning message to the 9th grade that includes:

  • Our focus areas for the week
  • Our weekly schedule for any synchronous learning times
  • Weekly assignment deadlines
  • Student shout-outs from the week before
  • Student of the Week award

Daily

Whole class

 

 

 

 

Individual

I will send a morning message to students in my advisory that includes:

  • A short greeting
  • A thought of the day that is aligned to one of our 3 key culture descriptors (curious, focused, kind)
  • A share opportunity 

I will also send a personalized message to every student in my advisory following up on something from the day before, making a connection, or asking a question

Ongoing

Whole grade

My school sends school wide text messages with short, specific updates as needed.

 

Communication Plan Template

Classroom Course Supplement to your School/District Plan

Program we are using:

Frequency

Audience

Purpose/ Content

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Sample Weekly Communication

Click here to download this section to Word. 

Note: This is a sample weekly communication. Ensure you align with and follow all district and school communication plans as you finalize your classroom plan supplements.

Sample Weekly Communication

Distance Learning Newsletter for the Week of ______

Happy Monday, Third Grade Students and Families!

Focus for the Week:

  • Literacy: We will be reading “A Splash of Red: The Life and Art of Horace Pippin”
  • Math: Commutative Property of Multiplication

Graded Assignment Deadlines:

  • Complete multiplication facts by 4s—Due Tuesday
  • Complete multiplication facts by 6s—Due Wednesday
  • Read Six Dots: A Story of Louis Braille by Jen Bryant. After reading, complete the analysis questions—Due Thursday
  • Megan’s Balloons Math Task—Due Friday
  • Read 20 minutes daily and complete a reading response about what you read—Due Friday

Class Meeting Times:

  • ELA Google Meet Lesson: Daily at 11:00am
  • Math Google Meet Lesson: Daily at 1:00pm
  • Weekly Class Morning Meeting: Friday at 9:00am

Student Shout-Outs:

  • Last week we had 85% of the class complete their assignments on time! This is up from 74% the week before.
  • Shout out to Tysean for sharing about his pet hamster’s determination during our Class Morning Meeting!
  • These students practiced for 60 minutes or more on Khan Academy this week: William, Sarah, Kingston, Meliya!

Student of the Week:

  • Kaliah is our student of the week! She worked hard on all of her assignments in distance learning, turned in her work on time, met her daily minutes, and improved her text-based evidence in her answers. Keep up the great work!

Sample Daily Communication

Click here to download this section to Word. 

Note: This is a sample daily communication. Ensure you align with and follow all district and school communication plans as you finalize your classroom plan supplements.

Sample Daily Communication

Whole Class

Good morning, friends! Today is Wednesday. I enjoyed getting to see you all during our Math Lesson yesterday. Remember today to be curious as you read the text about Louis Braille. What do you wonder about him and his life?

Our journal prompt today is: What is a challenge you have faced? How did you overcome this challenge? Remember to write at least one paragraph and use complete sentences.

Math Spiral Review: Draw an array for 4x7 and 7x4.

Math Challenge: Draw an array with the same area as above, but a different length and width.

Individual

Brian, I noticed how you really looked for key details from the text to use as your evidence yesterday. You were also very thoughtful in your responses to your classmates’ ideas on the discussion question. What book did you read yesterday? I can’t wait to hear about it!