Staff Check-In Cadence

Click here to download the section to Word. 

This resource provides recommendations of how schools might continue to support teachers and staff as you transition to remote learning as a way to be intentional about building and maintaining relationships with staff. 


Whole School


Teacher-AP/Principal Check-ins



ILT/Grade Level


Time & Freq.

20 - 30 minutes/ 1-3 x week

15 - 30 minutes / week

1 hour /day

1  hour/week


  • Build morale
  • Communicate and frame ever-changing information
  • Communicate and focus staff on key priorities for day/week
  • Personal & professional check-in
  • Support lesson content development 
  • Problem-solve
  • Determine student successes & gaps
  • Personal & Professional check-in
  • Monitor remote learning  implementation & success
  • Review data
  • Problem-solve
  • Build Morale
  • Communicate and frame ever-changing information
  • Communicate and focus team on key priorities

Possible Structure

Quick Check-in / Whip Around: Everyone Types Response in Chat; Follow-up w/ Key People (5 - 7 minutes)

Frame Priorities for Day/Week & Build Excitement for the Work (5 minutes)

  • Name current successes & celebrations toward those priorities
  • Name current challenges

Communicate clear expectation for staff (5 min)

Answer any questions & have staff raise any hot spots that need to be addressed  (5 - 10 min)

Personal Check-in (5-10 minutes): 

  • What’s going well?
  • What challenges are you facing?
  • How can I support?  

Problem-solving & Support: Lesson plan, student submission rates, and student work quality (10 - 20 minutes) 

Personal Check-in (5-10 min)

  • What’s going well?
  • What challenges are you facing?
  • How can I support?  

 Check-in on Remote Learning Implementation (based on role) & Problem Solve (15-20 minutes)

Review School-wide Data & Action Plan (30 minutes)



Continue w/ your current ILT/Grade Level Meeting structure

Connecting With Students

Click here to download this section to Word. 

This resource is meant to offer guidance on ways that school leaders can intentionally build relationships by connecting with students.

Host virtual morning meeting – Virtual morning meetings are a way to bring students together routinely. You can choose to do host these meetings on perhaps Mondays and Fridays to start and end the week of with students. You can schedule by class or grade level so that everyone has an opportunity for dedicated time to hear from school leadership. Web conferencing services like Zoom or Google Hangouts are great for hosting virtual meetings to meet and connect with students.

Record and share video or audio clips – To simulate daily or weekly announcements that students would normally hear over the intercom, consider recording a short video or audio clip and send out via email or text. These announcements could include student birthdays shout-outs, updates, and announcements. If there are students who do not have access to the internet, you might consider also sending out via an automated telephone messaging service.

Send daily or weekly newsletters to students - You can get really creative with these communications. Keep students abreast of what is going on around the school community and spotlight some of the great work that you have observed students engaging in. This is a great weak to connect students across the school community. You may already be using tools such as ClassDojo or Remind which can also be used to send out newsletters.

Host informal office hours – Dedicate one to two hours each week to hold office hours in a video conference or chat room. This will allow students the opportunity to connect with school leadership to ask questions, share how they are feeling, or just say hello as they would in the school hallway.

Virtual Check-Ins – Virtual check-in will allow you to check-in with multiple students simultaneously using Google Forms. The link can be shared in your newsletter or on school message boards. This will offer real-time feedback from students to determine how they feel emotionally and give insights to the supports they may need in the remote setting. A link to a sample survey in Google Forms can be found here: Virtual Check-In Temperature Check

Connecting with Families

Click here to download the section to Word. 

This resource is meant to provide guidance when reaching out to families to intentionally foster relationships. This guidance goes beyond sending surveys to families to provide considerations for a personal check-in via telephone with families.

Step 1: Remember that the family member you are talking to is likely the head of household, juggling many competing priorities and may be experiencing varying levels of stress and anxiety. Check on their personal well-being first.

  • How are you doing right now?
  • How is your child (or are your children) doing?

Step 2: After you’ve checked in personally, ask about immediate needs and resources.

  • Do you have any urgent or pressing needs that our school could assist with?
  • If needed, do you know locations where you can pick up meals for your child? Do you have any concerns about getting to the meal distribution locations (i.e. transportation)?

Step 3: Next, check in on learning at home.

  • How are you feeling about structuring the day?
  • Do you need any ideas for scheduling time or ideas for keeping children engaged?
  • How are you feeling about the resources available to you from the school? What additional resources do you need to support learning at home?
  • How can I help you navigate the resources that we provided?
  • What seems unclear or what questions do you have about how remote learning will work?

 Step 4: Provide families with information about meal sites, internet access resources, and upcoming key dates for the school.

After you have connected with families, be sure to follow up on any needs that were expressed. When families see that you follow up and follow through, it builds trust and helps to foster relationships.